DEERFIELD REGIONAL STORM WATER DISTRICT
REGULAR DISTRICT BOARD MEETING
4900 Parkway, Suite 180
Mason, OH 45040
December 11, 2007
President Walter Daniels called the meeting to order at 6:30 P.M.
PLEDGE OF ALLEGIANCE TO THE FLAG
ATTENDANCE:
Those present at the meeting were:
Board Members: Walt Daniels, Tim Greive, and Susan Berger
Attorney: Eric Luckage, Esq., Albers & Albers
Technical Consultants: Chris Calpin, P.E., BCEE, Camp, Dresser & McKee
Jeff Macomber, Camp, Dresser & McKee
Public: Chris Skindzier, Lorraine Charbonneau both from
Greenfield Place
APPROVAL OF MINUTES
Mr. Luckage had changes to the November 27, 2007 minutes that did not get incorporated into the copy presented. Therefore, approval of these minutes was tabled until the January meeting.
Treasurer’s Report: Ms. Berger presented the report reflecting expenses through November, 2007 with a reported balance of $351599.00.
Ms. Berger presented the bills for December as follows:
Payment of the Bills:
· Warren County Water and Sewer Department, $1992.75
· Cincinnati Bell, $36.77
· Minuteman Press, $21.12
· Ohio EPA, $2000.00
· Albers and Albers, $5624.00
· CDM – TO #5, $3063.10
Ø Action Taken/Required: Tim Greive made a Motion, seconded by Walt Daniels, to accept and pay the invoices as listed above. Vote: All Yes.
COMMENTS FROM THE GENERAL PUBLIC
Chris Skindzier of Greenfield Place inquired as to the status of the sinkhole and street flooding situation in his subdivision. Mr. Daniels reported that he had met with Deerfield Township Trustee President Dan Corey who was trying to facilitate a meeting with the Neil Tunison, the Warren County Engineer. Ms. Berger mentioned that updates on Greenfield Place were being posted to the District’s web site.
UNFINISHED BUSINESS AND GENERAL ORDERS
CDM Update: Chris Calpin introduced himself as the new CDM consultant for the District board meetings.
Mr. Calpin mentioned that the District’s Request of Assistance form did not include a date field. Ms. Berger said she would add one. She also suggested that the District purchase a Date Received stamp.
Mr. Calpin distributed an updated ranking list of residents requesting assistance from the board.
Certification of Delinquent Accounts: Ms. Berger reported that the Warren County Water and Sewer Department (WCWSD) would be able to provide a list of delinquent accounts after the first of the year. Mr. Daniels suggested moving the storm water only accounts billing date back from February to give time to send the delinquent notices and certify last year’s fees. Mr. Luckage inquired if the Storm Water Only accounts had ever received delinquent notices from WCWSD. Ms. Berger said she would check.
Mr. Luckage asked how non-residential water shut offs for non-payment were handled by WCWSD. Ms. Berger replied that if a non-residential property’s did not send payment to have their water reinstated, then the County certified the amount to the property taxes. Mr. Luckage also inquired about the possibility of asking for a deposit when residential properties became inactive. Ms. Berger reported the Ms. Reier at WCWSD did not think that would work. Ms. Berger felt that another meeting with WCWSD would be the best way to facilitate the handling of inactive accounts.
School Flyers: Ms. Berger reported that Amy Pond of Warren County Soil and Water Conservation District had the flyers for distribution to grades K through 6 in both the Mason and Kings districts and would be delivering them to the schools as soon as they were bundled. Ms. Berger also reported that a Power Point slide with storm water information had been sent to Mason High School and would run for one month on their information board.
COMMENTS FROM BOARD MEMBERS
Mr. Greive reported he had e-mailed Lois McKnight at Deerfield Township to get the dates of the Comprehensive Plan meetings, so he can attend on the District’s behalf.
RESOLUTIONS
Eric Luckage presented the following resolutions: 2007-44 – payment of bills; 2007-45 – amendment of Code of Regulations adding expense reimbursement policy; 2007-46 – approval of funds for public education to South West Ohio Storm Water Collaborative; 2007-47 – approval of funds for flyers distributed in the schools; 2007-48 – change of policy on meeting notification.
MOTION FOR ADJOURNMENT
Tim Greive made a Motion, seconded by Walt Daniels, to adjourn at 7:02 P.M. Vote: All Yes.
Next Regular Meeting: January 8, 2008
The Deerfield Regional Storm Water District Board meets the second Tuesday of every month at 6:30 p.m., unless otherwise notified.
Attest:
_________________________________
Susan Berger, Secretary/Treasurer