DEERFIELD TOWNSHIP Meeting at 4900 Parkway Drive, Suite 180

ZONING COMMISSION

7:00 PM – February 11, 2008

 

MINUTES

 

CALL TO ORDER:                    John Richardson, Chairperson

 

Roll Call    PRESENT  Scott Evans, John Richardson, Don de Reynier, Matt Evans, Alternate Cherry Linder

                    ABSENT    Robert Giesse

                    STAFF       Lois McKnight, Hayfaa Wadih, Marilyn Arnold

                    Also present was Township Legal Counsel Joseph Walker.

 

Motion by   Don de Reynier to approve the minutes of 01/10/08 2nd by Scott Evans

Roll Call      AYES Don de Reynier, Matt Evans, John Richardson, Cherry LInder

                   ABSTAIN Scott Evans

                   NOES None

The motion was approved.

 

 

Motion to Nominate John Richardson, Chair Person for 2008 by Don de Reynier  2nd by Scott Evans.

Roll Call     AYES Matt Evans, Don de Reynier, Cherry Linder, Scott Evans ABSTAIN John Richardson

                  NOES None

The motion was approved.

 

Motion to Nominate Robert Giesse, Vice-Chair Person for 2008 by Don de Reynier  2nd by Matt Evans

Roll Call    AYES John Richardson, Matt Evans, Cherry Linder, Don de Reynier, Scott Evans 

                  NOES None.

The motion was approved.

 

 

Joe Walker, Township Attorney, administered the oath to those planning on giving testimony.

 

Case #2007-575 Stage 2 PUD Site Plan Review, 4521 Kingswater Drive, expansion of Mitsubishi

 

John Richardson asked for staff to come forward and explain the case.

 

Staff Report Hayfaa Wadih explained the Stage 2 Preliminary Site Plan Review for an addition to the existing auto sales service building of Performance Mitsubishi at 4521 Kings Water Drive.  The subject property of 3.8438 acres is zoned General Business PUD.  The Warren County Regional Planning Commission recommended approval subject to seven conditions.  Warren County Engineer and Sanitary Engineer had no comments or concerns.  Warren County Soil & Water Conservation asked for the use of best practices including perimeter controls, catch basin inlet protection, and periodic silt inspections during construction.  DTFR stated that the existing or proposed fire hydrants must be shown before final approval.

 

Access to the property will not change with the proposed addition.  Applicant was proposing fewer parking spaces than what was previously approved.  Staff commended the applicant for proposing “green” isles on the periphery and in the middle of the parking area.  Staff recommended approval of the wall mounted signs with a total face area not to exceed 156.11 square feet.  The 22 feet light poles were in compliance.  The materials and design proposal matches the existing Performance Mitsubishi building.  If approved, Staff recommended the following conditions:                  

 

  1. Adherence with all prior Warren County and Deerfield Township Resolutions applicable to Waterstone, except as herein modified.

 

  1. Prior to final site plan approval, written approval of the site access and interior circulation by the Warren County Engineer, in conjunction with the Deerfield Township Fire Rescue, is required.

 

  1. Prior to final site plan approval, a letter of approval of stormwater management and compliance with the Rules and Regulations for the Design of Stormwater Management Systems, as determined by the Warren County Engineer, is required. 

 

  1. Compliance with the Ohio Environmental Protection Agency (OEPA), National Pollutant Discharge Elimination Systems (NPDES) permit for stormwater discharges associated with construction.

 

  1. Compliance with the Warren County Erosion and Sediment Control Regulations, as determined by the Warren County Soil & Water Conservation District.

 

  1. The developer shall expand and/or upgrade the water system, water treatment and storage facilities, sanitary sewers and wastewater treatment facilities necessary to serve the development, as determined by the Warren County Sanitary Engineer.

 

  1. Wall mounted sign details including height, area, and materials shall be submitted prior to Stage 3 approval and shall comply with the previously approved PUD Regulations.  Total wall sign face area shall not exceed 156.11 square feet excluding the “Service” directional sign. No additional ground mounted sign shall be permitted.

 

  1. Final detailed landscaping plan is required for Stage 3 submittal that shows bufferyard and landscaping including species and size, in compliance with Chapter 21 of Deerfield Township Zoning Resolution. All service structures, including loading dock and dumpster, shall be completely screened from the right of way.

 

  1. All outdoor light fixtures shall be down directional. Building mounted lighting fixtures shall not exceed 15 feet in height and free-standing lighting fixtures shall not exceed 24 feet in height with no-lenses protruding below the housing.

 

  1. All roof-top mechanicals and light wells shall be screened from public view by parapet walls and from right-of-way.

 

  1. Prior to the issuance of zoning permit, applicant shall secure and submit a letter of approval from Deerfield Township Fire Rescue.

 

  1. Compliance with the Warren County Subdivision Regulations, as applicable.

 

John Richardson asked the board if they had questions for Hayfaa.  There were none so John asked for the proponent to come forward.

 

Proponent  Terry Brennan, Brennan Builders, Inc., 4288 Norris Drive, Cinti., OH, distributed color drawings.  John Richardson asked him if blue was going to be used.  Mr. Brennan said corporate mandates the blue color.  Mr. Brennan explained how they built this building in 2000.  He explained that Warren County didn’t want landscaping plantings so close to the right of way, near the curve in the road.  He talked about the location of a Duke utility easement.  Mr. Brennan said the old trees on the site would stay.  John Richardson asked the board if they had questions.  There were none.

 

Discussion  John said his only concern was the old trees and Mr. Brennan said they would stay.  He asked if there was a motion.

 

Motion by Scott Evans to approve Case 2007-575 including the 12 Conditions as recommended by staff.  2nd  by Matt Evans.

Roll Call    AYES John Richardson, Matt Evans, Cherry Linder, Don de Reynier, Scott Evans 

                  NOES None.

                  The motion was approved.

 

Old Business 

Scott Evans said that at the last Zoning Commission meeting they were given 2 new chapters for their Zoning Resolution.  He was confused on the portion on definition of facades.  Lois McKnight did some clarification on that. 

 

New Business

Lois McKnight reminded the board of the upcoming annual Employee / Volunteer Appreciation Dinner which will be held on February 28th, at the Northeast Cincinnati Marriott.  She also wanted them to be aware of the February 27th, Planning Forum at 7:00. 

 

Adjournment 

Motion by _Don de Reynier 2nd by _Scott Evans to adjourn the meeting.

Roll Call    AYES John Richardson, Cherry Linder, Matt Evans, Don de Reynier, Scott Evans  

                  NOES None                                                             

                  The motion was approved.

                                                                                                                                   

____________________________________________                     ___________________________________________

John Richardson, Chair Person                          Date                               Marilyn Arnold, Secretary                      Date

                                                                                                                                                                          02_11_08.age     F & H