November 8, 2006
Regular Meeting
Trustee Romano called the meeting to order at 6:45 p.m. Trustee Corey was present. Trustee Speidel was to arrive later in the meeting. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Corey led the Pledge of Allegiance.
Presentations
The Board recognized the Deerfield Day volunteers.
A motion by Trustee Romano and second by Trustee Corey to accept the resignation of Jeff Thomas, Deerfield Regional Storm Water District Vice-President and express the Boards appreciation for his service to the community; to appoint Tim Grieve to fill the unexpired three year term through February 17, 2008. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Corey to approve Purchase Orders 10451-6 and 10615. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Warrants 49257 through 49294. Motion carried unanimously.
Board Action – New Business
Administration
Walt Daniels and Susan Berger, representing Deerfield Regional Storm Water District, spoke about their request.
A motion by Trustee Romano and second by Trustee Corey to authorize the Township Administrator to execute an intergovernmental agreement advancing $20,000 to the Deerfield Regional Storm Water District to be repaid from the proceeds of the District fee income during the first quarter of its collections and directing the Fiscal Officer to advance $20,000 to the Deerfield Regional Storm Water District per the attached invoice. Motion carried unanimously.
Trustee Speidel entered the meeting at this time.
Parks
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with ME Companies for the professional surveying/engineering services for the recent property acquisition in Loveland Park at a cost not to exceed $45,177. Motion carried unanimously.
Community Development
Hayfaa Wadih, Planning Analyst, presented the Modification to Approved Stage 3 Plan for Steeplechase Apartments, 3580 Steeplechase Lane.
John Sinnette, the applicant, spoke to the Board regarding the request.
A motion by Trustee Corey and second by Trustee Speidel to approve staff recommendations for the application for a modification with an additional condition 3 to the approved Stage 3 plan for Steeplechase Apartments, 3580 Steeplechase Lane, based on the fact that it is an improvement for the residential development and that it is not in conflict with the zoning code or the adjacent properties. Condition #3 shall read: Deerfield Township Staff will confirm that no violation of any previous agreement with any public entity that requires cross-access easements be verified. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to take a five minute break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to table Case 2006-560 Stage 3 Final Detailed Site Plan application. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the minutes of August 15, 2006 regular session, September 19, 2006 regular session, September 22, 2006 work session and September 29, 2006 emergency meeting as presented. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to authorize the Township Administrator to execute the attached College Tuition Agreement with Project Manager Eric Reiners. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the attendance of FF/Medic William Bryant Davis at a Firefighter I Transition Course hosted by the Warren County Career Center, November 2006, in Lebanon Ohio at a cost of $470 with no additional travel/training expense reimbursement. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to adjust the hourly pay rate of part-time FF/EMT/FAO Ken Lynch from his current rate of $10.15 per hour ($10.90 OIC rate) to his new rate of $10.90 per hour (OIC rate of $11.65) effective November 5, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Hayfaa Wadih and Lois McKnight attending a one day conference, Putting Conservation Development on the Ground, sponsored by Livable Landscapes, on November 16, 2006 at Waynesville, OH. Motion carried unanimously.
Reports
Fiscal Officer – Kristin Spiekerman
The appropriation status and fund status reports were presented in the meeting packets.
Trustees
Trustee Romano spoke about the death of Donald Likes on October 25 and his contribution to the township as the former owner of Kingswood Golf Course for approximately twenty four years and offered sympathy to his family on behalf of the Board.
Trustee Romano gave a reminder of the grand opening of Wal Mart on November 13, at 7:30 a.m. and Wal Mart’s contribution to Deerfield Honors Veterans.
Administrator
Dan Evers gave a reminder that the township offices will be closed November 10 in observance of Veterans Day.
Mr. Evers asked the Board to convene to executive session.
Executive Session
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss personnel appointment and sale of property. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to adjourn the meeting at 10:25 p.m. Motion carried unanimously.
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Chris Romano, President Kristin Spiekerman, Fiscal Officer