March 21
Regular Meeting
Trustee Romano called the meeting to order at 6:00 p.m. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Corey led the Pledge of Allegiance.
Executive Session
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss personnel matters. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint Peggy Wheeler to assist Kristin Spiekerman in taking the meeting minutes. Motion carried unanimously.
Presentations
The Board recognized Erik Schauf and Jessica Stuart as Kings Junior High School representatives to the Junior National Young Leaders Conference in Washington D.C.
The Board recognized the following Warren County Sheriff’s Office Deputies for their service to Deerfield Township: Deputy Mark Pelfrey, Lieutenant Ed Petrey, Sergeant Chris Peters, Deputy Shawn Embleton, Deputy Jonathon Downs, Deputy Jeffrey Pyfrin, Deputy Thomas Naumovski. Sheriff Tom Ariss and Major John Newsome spoke before the Board recognition.
Public Comment
Steve Otto, spoke about the Western Row Road project.
Fiscal Officer
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-23 A Resolution Directing Payment of Township Expenses Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Super Blankets Numbered 20683-2, 20752 through 20764 excluding 20762; Purchase Orders Numbered 10444-3 and 10496, 10497, 10499, 10501 through 10504. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants Numbered 47711 through 47808. Motion carried unanimously.
Board Action – Unfinished Business
Administration
A motion by Trustee Romano and second by Trustee Speidel to discontinue the practice of EAT time in the manner prescribed in Memo #06-005 and to revise Section II. Paragraph B “Overtime” of the Deerfield Township Policy Manual as attached. Motion carried unanimously.
Board Action – New Business
Community Development
A motion by Trustee Speidel and second by Trustee Corey to appoint Cherry Linder as Alternate to the Zoning Commission for a term commencing immediately and expiring December 2010. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint Mike Kean to the Board of Zoning Appeals for a term commencing immediately and expiring December 2010. Motion carried unanimously.
Fire Department
A motion by to authorize the Fire Department to advertise for bids at a cost not to exceed $100 relative to the purchase of SCBA’s, spare air cylinders and face pieces. Motion carried unanimously.
Public Works
A motion by Trustee Corey and second by Trustee Speidel to approve ME Company to perform right of way acquisition services for the Irwin Simpson Turn Lane Project for a price not to exceed $6,600 ($6,000 base plus $600 contingency). Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to accept Rosemont Phase 1, 2 and 3 for public maintenance. Motion carried unanimously.
Fiscal Officer
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-24 A Resolution Establishing the Ashmont Phase 3 Subdivision Lighting District, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-25 A Resolution Establishing the Rosemont South Subdivision Lighting District, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-26 A Resolution Establishing the Cherry Brook Subdivision Lighting District, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Speidel to authorize the Fiscal Officer to enter into a reimbursement agreement with the developer of the Ashmont Phase 3 Subdivision lighting district, Rosemont South Subdivision lighting district and Cherry Brook subdivision lighting district. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the issuance of a liquor permit for Springhill SMC Corporation, dba Springhill Suites Cincinnati NE located at 9365 Waterstone Boulevard. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the issuance of a liquor permit for BWR Landen Inc. dba Buffalo Wings & Rings located at 2910 W. US 22 & 3, Units 2-4. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to renew the Farmers Market Lease Agreement between Deerfield Township and Deerfield Township Farmers’ Market and authorize the Township Administrator to execute the lease. Motion carried unanimously.
Human Resources
A motion by Trustee Corey and second by Trustee Speidel to approve employment agreements with Rob Parker and Richard Riess as temporary employees of Deerfield Township on the grounds and green crew of Kingswood Golf Center and to authorize Dan Evers, Township Administrator, to execute these contracts. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the February 7, 2006 meeting minutes. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the February 21, 2006 meeting minutes. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to approve a pay rate correction for FF/Paramedic Craig Coburn from a rate of $9.50 per hour to the correct rate of $11 per hour effective January 29, 2006 and a corresponding retroactive payment of $106.50 for hours worked from January 29, 2006 through March 11, 2006. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to remove part-time firefighter Amy Gemmell from the Fire Department roster effective February 14, 2006. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to remove part-time firefighter Brad Herrin from the Fire Department roster effective March 7, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve a ten week leave of absence for firefighter Jesse Wilson effective March 21, 2006. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to reduce the rank of Mark Greatorex from Captain to Lieutenant, adjust his base pay from $15.21 to $14.71 and adjust his corresponding OIC rate from $15.96 to $15.46 effective March 12, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to adjourn the meeting at 7:55 p.m. Motion carried unanimously.