April 4
Regular Session
Trustee Romano called the meeting to order at 6:25 p.m. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Corey led the Pledge of Allegiance.
Executive Session
A motion by Trustee Corey and second by Trustee Speidel to enter executive session to discuss personnel matters. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Fiscal Officer
A motion by Trustee Corey and second by Trustee Romano to approve Warrants #47846 through #47882. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Purchase Orders #10506 through 10512. Motion carried unanimously.
Board Action – Unfinished Business
Fire Department
A motion by Trustee Romano and second by Trustee Speidel to authorize the Fire Department to apply for the FY2006 Department of Homeland Security/U.S. Fire Administration Assistance to Firefighters Grant – Specialized Rescue Equipment – of $72,000. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Planning Analyst, presented Case No. 2006-072, Stage 3, Detailed Final Plan Review, Murphy Oil USA. A discussion followed.
Tom Bentley, with Murphy Oil, responded to staff recommendations. Further discussion followed.
A motion by Trustee Romano and second by Trustee Corey to take a five minute break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to close the public portion of the hearing on Case No. 2006-072. Motion carried unanimously.
A motion by Trustee Corey to approve the ten (10) conditions as written for Case No. 2006-072 Stage 3 Detailed Final Plan Review Murphy Oil USA, adding condition #11 that requires the applicant to brick the columns of the canopy.
A modified motion by Trustee Corey and second by Trustee Speidel to approve Case No. 2006-072 Stage 3 Final Detailed Site Plan application for the subject property as recommended by the zoning commission, substituting condition #9 with staff’s condition #9 and adding condition #11 which states, “Prior to issuance of the zoning certificate plans shall be submitted indicating the required change to the building material for columns under the canopy i.e. Lawson Quick-Brik to match the Wal-Mart facility”. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Speidel to approve the fire department request to apply for 2006 EMS grant funding in the area of EMS equipment and training from the Ohio Department of Public Safety. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve a contract with Zoll Medical to provide an annual service/maintenance contract for all Zoll monitor defibrillators April 2006 through March 2007 and authorize the Administer to execute the contract. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Speidel to approve a quote from Tri-County Tree and Turf for the removal of five (5) trees and stumps at a cost of $2,800. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to adopt Resolution 2006-28 A Resolution Setting the Speed Limit in Deerfield Towne Center, Deerfield Township, and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to accept Simpson Creek Phase 1, 2 and 3 for public maintenance. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a 2006 F-350 service building truck from Kings Ford at a price of $24,689. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Corey to approve a payment to Seasongood & Mayer LLC in the amount of $1,454.68 for Remarketing Fees for the Tax Increment Revenue Notes, Series 2003-B to be paid from the 2003-B TIF Fund. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the issuance of a liquor permit for CVS Pharmacy #6090, 8872 Columbia Road. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Corey and second by Trustee Romano to authorize the Fiscal Officer to establish and manage a change fund for the purpose of providing change for the payment of goods and services by patrons of the Kingswood Golf Course. It is understood that the Fiscal Officer shall assign the responsibility for these funds to certain employees as she deems necessary so as to provide for the efficient and effective operation of the course. Further it is understood that at all times the Fiscal Officer has the right to audit and perform any other duties relative to cash management and safekeeping. It is also understood that the Fiscal Officer shall establish and administer any and all policies and procedures relative to the cash management/operations in accordance with audit guidelines/procedures for the course and pursuant to her duties relative to the ORC. The change fund will not exceed $1,500. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the February 24, 2006 meeting minutes. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the March 7, 2006 meeting minutes. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to hire the following temporary employees for the operation of Kingswood Golf Center for the 2006 season: Mike Tocash, Golf Course Manager, at a rate of $17 per hour plus PERS Retirement Pension pickup effective March 30, 2006; David Schwab, Robert Davis and David Hirsch as Clubhouse Assistants at a rate of $12 per hour plus PERS Retirement Pension pickup effective March 31, 2006 and William Adams, Jr. as Clubhouse Assistant at a rate of $12 per hour plus PERS Retirement Pension pickup effective April 4, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Peggy Wheeler to attend the Frank Gates Seminar, “On the Road to Workers’ Comp Success” on Wednesday, April 26 at the Manor House from 7:45 a.m. to 12:15 p.m. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the Wage Continuation Agreement for FF Richard Waldbillig for the period of March 18 through March 31, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Township Administrator, Dan Evers, to approve after consultation with the Law Director and Human Resources, all future Wage Continuation Agreements on behalf of the Township Trustees. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel issues. Motion carried unanimously.
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Chris Romano, President Kristin Spiekerman, Fiscal Officer