April 18, 2006
Regular Meeting
Trustee Romano called the meeting to order at 5:40 p.m. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Corey led the Pledge of Allegiance.
Executive Session
A motion by Trustee Corey and second by Trustee Speidel to enter Executive Session to discuss a personnel matter and land acquisition. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve Purchase Order Number 10463-2 and Super Blanket Numbers 20755-2 and 20765. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants Numbers 47886 through 47975. Motion carried unanimously.
Presentation
Red Robin Restaurant representatives presented a donation in the amount of $2,403 to the Deerfield Township Fire Department.
Board Action – Unfinished Business
Fire Department
A motion by Trustee Romano and second by Trustee Speidel to approve the fire department light rescue response concept, modify the fire department table of organization as necessary and invite an analysis and recommendation relative to staffing modifications necessary to effect this concept. Motion carried unanimously.
Board Action – New Business
Community Development
Lois McKnight, Community Development Director, presented the Resolution Authorizing Zone Change for Wilkens NE LLC. A discussion followed.
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2006-29 A Resolution Approving a Zone Change for 19.88 Acres of Real Property Located at 5419 Irwin Simpson Road from Office Warehouse (O/W) with PUD Overlay and Residential Single Family (R-SF) to Multi-Family Residential (R-MF) with PUD Overlay and Dispensing with the Second Reading. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-abstain. Motion carried.
Hayfaa Wadih, Planning Analyst, presented the National City Bank Modification to Approved Stage 3 Plan. A discussion followed.
A motion by Trustee Romano and second by Trustee Corey to close the public portion of the hearing. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to deny the application for a modification to the approved Stage 3 plan for National City Bank, 8605 Mason Montgomery Road based on the need for consistency in signage requirements for the entire Shoppes of Deerfield North development and the general aesthetics of the building. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to appoint Peggy Wheeler to take the minutes. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-30 A Resolution Authorizing the Transfer of a Motor Vehicle from the Fire Department to the Cemetery Department, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to appoint Part-time Firefighter/Paramedic Patrick Strausbaugh to the position of Career Firefighter/Paramedic at the rate of $14.95 per hour with a corresponding Acting Lieutenant rate of $17.09 per hour effective April 23, 2006. Motion carried unanimously.
Public Works
Joel Smiddy, Project Inspector, presented the 2006 street paving project. A discussion followed.
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Administrator, to enter into a contract with John R. Jurgenson for the 2006 paving contract not to exceed $543,657 including the base bid and deduct #1 of $5,703.90. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Administrator, to advertise for RFQ’s for engineering of the Kings Mills Improvement plans. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Corey to adopt the revised job description for the position of Administrative Secretary and approve a corresponding change in the pay rate of Linda Thompson to $13.88 per hour effective April 23, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to take a five minute break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-31 Authorizing the Acquisition and if Necessary Appropriation of 1.7226 Acres of Real Property Located at 4615 Old Irwin Simpson Road for the Purposes of Constructing the Simpson Creek Detention Pond. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-32 a Resolution Authorizing the Township Administrator, Daniel G. Evers, to Sign the Payroll Reports and Dispensing with the Second Reading. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Corey to approve the March 21, 2006 special meeting minutes, March 21, 2006 regular meeting minutes and March 30, 2006 special meeting minutes. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Corey to hire James H. Chipps as grounds maintenance at Kingswood Golf Center effective April 10, 2006 at a rate of $9 per hour plus PERS Retirement Pension pickup. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to approve Bob Hines and Brad Crowthers attending the 2006 Howell Rescue Auto Extrication School in Dayton, Ohio, on May 6 through 7, 2006 at a cost of $850 with no additional hotel and travel expenses. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to authorize attendance of Public Relations Director Fran Klatte for the online seminar on May 18, 2006 at a cost of $150. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to approve Larry Weis to attend the September 14, 2006 workshop on storm water management at a cost of $65 to be held at ODOT District 8 office in Lebanon, Ohio. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
Reports
Trustees
Trustee Speidel talked about a noise complaint that he received.
Trustee Romano led a discussion on a sex offender notification project.
Administrator
A motion by Trustee Romano and second by Trustee Speidel to amend the employee manual regarding Sunday hours at Kingswood Golf Course as recommended by Administrator Dan Evers. Motion carried unanimously.
Mr. Evers talked about his meeting with the Deerfield Regional Storm Water District Board and their future meeting topics.
A motion by Trustee Romano and second by Trustee Speidel to enter executive session. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to adjourn the meeting at 9:25 p.m. Motion carried unanimously.