May 16, 2006
Regular Meeting
Trustee Romano called the meeting to order at 6:35 p.m. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Speidel led the Pledge of Allegiance.
Presentation
The Board recognized the township cemetery staff for their hard work and dedication.
Public Comment
Darryl Crear, 9623 New Castle Court, praised the township fire department for their service when his home was recently struck by lightning.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve Purchase Orders Number 10529, 10534, 10537, 10543, 10544, 10546, 10547, 10549 and Super Blankets Number 20719-2 and 20683-3. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants Number 48060 through 48139. Motion carried unanimously.
Board Action – New Business
Community Development
Hayfaa Wadih, Planning Analyst, presented Case 2006-153, Stage 3 Final Site Plan Review, Life Time fitness.
Ken Geis, CUC, responded to questions from the Board.
Jeff Melby, Life Time Fitness, responded to questions from the Board.
Diana Halligan, 4071 Brookside Court, spoke about the project.
Rick Evans, Henderson & Bodwell, spoke about the project.
A motion by Trustee Romano and second by Trustee Speidel to close the public portion of the hearing. Motion carried unanimously.
Lois McKnight, Community Development Director, answered questions from the Board.
A motion by Trustee Corey and second by Trustee Speidel to approve Case No. 2006-153, Stage 3 Final Site Plan Life Time Fitness application for the subject property with sixteen (16) conditions as recommended. Modification to condition eleven (11) as provided by Lois McKnight and adding condition seventeen (17) regarding signage as provided by Lois McKnight. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Hayfaa Wadih presented Case No. 2006-108, Stage 2 Preliminary Site Plan Review, The Woods at Long Cove.
Faye Smith, 5474 Old Farm Drive, spoke about the project.
Marva Rasmussen, 5520 Homecrest Lane, spoke about the project.
Diana Halligan, 4071 Brookside Court, spoke about the project.
A motion by Trustee Romano and second by Trustee Speidel to close the public portion of the hearing. Motion carried unanimously.
Lois McKnight answered questions from the Board.
Mike Gates, 4455 Bethany Road, spoke about the project.
Richard Freeman, 5437 Irwin Simpson, spoke about the project.
A motion by Trustee Romano and second by Trustee Speidel to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to approve Case No. 2006-108, Stage 2 Preliminary Site Plan application for The Woods at Long Cove with twenty-four (24) conditions as written by the Zoning Commission and a 25th condition as written by Lois McKnight as follows: “Prior to Stage 3 submittal staff shall coordinate a meeting between the applicant and the adjoining single family residential property owners to discuss the buffer area abutting their property. Results of those discussions shall be incorporated into the landscape plan as practical.” Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Corey to approve payments to the Bank of New York in the amount of $750 to be paid from the 2003-A TIF Fund for fees associated with the 2003-A TIF Accounts for the period of February 1, 2006 through April 30, 2006 and in the amount of $750 to be paid from the 2003-B TIF Fund for fees associated with the 2003-B TIF Accounts for the period of February 1, 2006 through April 30, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve a payment to Seasongood & Mayer LLC in the amount of $1,125 for Remarketing Fees for the Tax Increment Revenue Notes, Series 2003-A to be paid from the 2003-A TIF Fund. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve payment of the Arbor Square Street Assessment Bond payment and the Chestnut Hill Street Assessment Bond payment. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize the Fiscal Officer to pay $26,615 to the Deerfield Regional Storm Water District from the designated General Fund account(s) for bills submitted in this packet. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to appoint Joel D. Smiddy to the position of Director of Parks & Recreation at an annual salary of $45,000 effective May 7, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint part-time Firefighter/Paramedic Brian Bentley to the position of career Firefighter/Paramedic at a rate of $14.95 per hour with a corresponding OIC rate of $17.90 effective May 21, 2006 contingent upon successful completion of his employment physical and drug screen. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint part-time Firefighter/Paramedic Chris Posega to the position of career Firefighter/Paramedic at a rate of $14.95 per hour with a corresponding OIC rate of $17.90 effective May 21, 2006 contingent upon successful completion of his employment physical and drug screen. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Corey to approve the purchase of eighty (80) EMS jackets from Arslan Uniforms at a cost of $6,320. Motion carried unanimously.
Public Works
A motion by Trustee Corey and second by Trustee Romano to approve a payment to Silverhawke Construction in the amount of $178,125.89 from the 2001B TIF ($156,571.24) and the 2003A TIF ($21,554.65) for Wilkens Phase C construction. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve Resolution 2006-35 and Authorize the Board President to Sign the Attached Snow and Ice Agreement for the Chestnut Hills Phase 2 Block E Section. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the meeting minutes of the April 18, 2006 regular meeting. Motion carried unanimously.
Consent Agenda
Community Development
A motion by Trustee Romano and second by Trustee Corey to authorize Ronnie Caldwell’s attendance at the quarterly meeting of the Ohio Code Enforcement Officials Association on Thursday, May 18, 2006 at a cost of $25. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to authorize Lois McKnight’s attendance at the continuing education workshop sponsored by the Ohio Economic Development Association on Thursday, May 18, 2006 at a cost of $200. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Corey to approve attendance of Larry Weis, Director Public Works, at the June 7, 2006 traffic engineering workshop at no cost. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve the purchase of a new Scag mower with mulch kit and trade-in from West Chester Lawn & Garden for a total price of $5,895. Motion carried unanimously.
Reports
Fiscal Officer – Kristin Spiekerman
The Appropriation Status and Fund Status Fund Reports were presented in the meeting packets.
Trustees
The Trustees discussed county and state road signage that would include Deerfield Township identification.
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss personnel
End of tape and minutes.