June 6, 2006
Regular Meeting
Trustee Romano called the meeting to order at 6:30 p.m. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
John Terreri led the Pledge of Allegiance.
Presentations
John Terreri was recognized for attaining the rank of Eagle Boy Scout.
The following 2006 Deerfield Township Community Art Show winners were recognized: Howard Kay, Sufen Han, Debby Bach, Kristen White, Andrew Smith, Ben Hovis, Megan Stevens, Carla Roth, Dylan Froass and Tyler Li.
The following Kings Character Award recipients were recognized: Amber Rumelhart, Jonathan Wocher, Ali Zeigler and Jessica Leary. The sponsors of the award were also recognized.
Emily Tepe was recognized for being a winner in the State Fire Marshal’s Fire Safety Poster Competition. Kelsi Shumacher was recognized for being a finalist.
Public Comment
Don Nickol, 7836 Woodside Court, spoke about the future of 20 Mile House.
Presentations (continued)
Dan Evers presented the 2006 Agreement between the Warren County Board of Commissioners, City of Mason, Deerfield Township and SORTA for transit services to Warren County by SORTA. Ted Berk, with Metro, answered questions from the Board.
A motion by Trustee Speidel and second by Trustee Romano to enter into the 2006 Agreement with METRO and to authorize the Township Administrator to sign the Agreement on behalf of the Deerfield Township Board of Trustees and authorize the Township Administrator to enter into negotiations with METRO, Warren County Board of Commissioners and the City of Mason for a revised agreement for 2007 to be prepared by November 1, 2006. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2006-44 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Super Blankets Number 20684-2, 20689-2, 20723-2 and 20750-2; Purchase Orders Number 10551, 10555 through 10558, 10560 through 10564. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Warrants Number 48205 through 48280. Motion carried unanimously.
Board Action – New Business
Community Development
Lois McKnight, Community Development Director, presented a request for an extension of the Stage 3 Detailed Plan approved in Case #2005-262.
A motion by Trustee Corey and second by Trustee Speidel to grant an extension of the Stage 3 Detailed Plan approved in Case #2005-262 until June 7, 2009 with the condition that the applicant submits a Detailed Plan as a Stage 3 Modification for review by staff and approval prior to June 7, 2009 pursuant to the Deerfield Township Zoning Resolution in effect at that time. Motion carried unanimously.
Parks Department
A motion by Trustee Speidel and second by Trustee Corey to reject the bids for the Cottel Park improvement project and re-advertise the project in the next available new publication. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with DryJect System at a cost not to exceed $3,000. In addition, Deerfield Township will supply the sand at a cost of $1,000. Motion carried unanimously.
Fire Department
A motion by Trustee Speidel and second by Trustee Corey to accept the bid from First-In Rescue Equipment to purchase self-contained breathing apparatus, cylinders and masks at a cost of $200,874. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Speidel to approve the snow and ice agreements for Cherrybrook Subdivision Sections 5, 6 7 and 8 and authorize the Board President to sign each. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to accept the C.D.S. quote for engineering services relating to site engineering for the proposed public works area in the amount of $11,900 plus a 10% ($1,190) contingency for a total amount of $13,090 and to authorize the Township Administrator to execute all necessary contract documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve a payment to Silver Hawke Construction in the amount of $163,852.60 from the 2003A TIF. Motion carried unanimously.
Warren County Sheriff’s Office – Deerfield Township Post
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of three (3) cruisers from Advantage Ford Lincoln Mercury for a total cost of $62,414.85 and two (2) cruisers from Fairfield Ford at a cost of $40,824 for the Deerfield Post of the Warren County Sheriff’s Office. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the April 28, 2006 work session minutes and the May 3, 2006 regular meeting minutes as presented. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Corey to remove part-time firefighter/paramedic Rebecca Habermas from the fire department roster effective May 31, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve the attendance of Peggy Wheeler and Lois McKnight at Frost Brown Todd’s 13th Annual Public Sector Labor Seminar on Wednesday, June 14, 2006 in Cincinnati, Ohio. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to reinstate firefighter/paramedic Jeremy O’Neill to his fire department position at the adjusted current hourly rate of $13.21 with an OIC hourly rate of $13.96 effective June 4, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to remove Hayfaa Wadih, Urban Planning Analyst, from probationary status and increase her hourly wage to $18.18 effective June 4, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve a $5,000 increase in the annual base salary of Daniel G. Evers effective May 7, 2006. Retroactive pay may be allocated in a lump sum as determined by the Fiscal Officer and Administrator. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to hire Thomas Parker as a seasonal employee for Kingswood Golf Course and Derik Steiner and Rick Myers as seasonal employees for the Parks Department at a starting rate of $9 per hour contingent upon successful completion of a pre-employment drug test and favorable background check. Start dates will vary depending on receipt of testing results. Motion carried unanimously.
Reports
Fiscal Officer
The Fund Status and Appropriation Status reports were presented in the meeting packets.
Administrator
Dan Evers reviewed with the Board items that will be on the next meeting’s agenda. He praised the cooperation between the Public Works Department and the Parks Department in a proposal to share vehicles.
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss litigation. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to adjourn the meeting at 9:55 p.m. Motion carried unanimously.