June 20, 2006
Regular Meeting
Trustee Romano called the meeting to order at 6:30 p.m. All members of the board were present. Also present were Kristin Spiekerman, the Fiscal Officer and Tom Swope, Law Director. Administrator Dan Evers was absent with prior notice.
Trustee Speidel led the Pledge of Allegiance.
Presentations
The Board recognized Jim Houston, Deerfield Township Road Supervisor, for achieving the rank of Roads Scholar from the Ohio Department of Transportation’s Local Technical Assistance Program.
Fiscal Officer-Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants #48283 through #48393. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Super Blankets #20714-2, 20722-2, 20754-2, 20757-2 and Purchase Orders #10214-8, 10451-5, 10458-2, 10566 through 10569. Motion carried unanimously.
Board Action – New Business
Community Development
Ronnie Caldwell, Code Enforcement Officer, gave a presentation on property that the Zoning Department considers a public nuisance.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-45 A Resolution Providing and Authorizing Weed Cutting at 9194 Columbia Road, Deerfield Township, Declaring a Nuisance, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
Hayfaa Wadih, Planning Analyst, presented Case No. 2006-164 Stage 2, Preliminary Site Plan Review, Two Waterstone Place.
Matt Packer, with Miller Valentine, spoke on behalf of the owners of the new development.
Jose Casterson, landscape architect with McGill Smith Punshon, spoke about the new development.
A discussion followed with the Board and all parties.
Trustee Romano closed the public portion of the hearing at this time.
A motion by Trustee Speidel and second by Trustee Corey to approve Case No. 2006-164 Stage 2 Preliminary Site Plan application for the subject property according to the sixteen (16) conditions as presented by the zoning commission with the following modifications. In condition three (3) replace the phrase “Prior to issuance of the zoning certificate” with “Prior to Stage 3 site plan”. In condition eight (8), in the first sentence, replace “and no clearing or earthmoving activity occur within 35 feet of the property line.” with “and only carefully selective removal of trees shall occur in the fifty (5) foot buffer zone.” In condition ten (10) replace “the right of way of Interstate-71.” with “all property boundaries.” Add condition seventeen (17): The site plan shall comply with the Simpson Creek watershed model. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to session. Motion carried unanimously.
Hayfaa Wadih presented a modification to approved Stage 3 plan for CVS Pharmacy, 8872 Columbia Road.
A motion by Trustee Corey and second by Trustee Speidel to deny both requests (regarding modification to approved Stage 3 plan for CVS Pharmacy, 8872 Columbia Road). On roll call: Trustee Speidel-yes, Trustee Corey-yes, Trustee Romano-no. Motion carried.
A motion by Trustee Romano and second by Trustee Speidel to table the Stage 3 King Meadow request until the July 5, 2006 meeting. Motion carried unanimously.
Item removed from the consent agenda
A motion by Trustee Romano and second by Trustee Speidel to remove the cemetery item from the consent agenda. Motion carried unanimously.
Parks
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with High Tech Signs at a cost not to exceed $79,007 for the primary and secondary signs. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with Don S. Cisle Contractor, Inc. at a cost of $665,674.01 which includes $605,159.01 base bid and a 10% contingency of $60,515 for Cottell Park improvements and sanitary sewer. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract for construction staking and related surveying services for Cottell Park with Henderson and Bodwell at a cost not to exceed $12,500. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with R & W Heating and Cooling, Inc. for purchase and installation of a new air conditioning unit at Snyder House at a cost not to exceed $3,975. Motion carried unanimously.
Public Works
A motion by Trustee Corey and second by Trustee Speidel to approve Resolution 2006-46 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Simpson Creek Way, Stone Trace Drive, Windwood Court, Cameron Court, Lee Court and Cora Court in Simpson Creek South, Deerfield Township, Ohio and Dispensing with the Second Reading. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the issuance of a liquor permit for Amor de Brazil Fiery Steakhouse Churrascaria LLC dba Armor Fiery Steakhouse de Brazil Churrascaria located at 5150 Merten Drive, Deerfield Township. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the transfer of a liquor permit from Ronan Inc., dba Chuckles to Landen Sports Café located at 3221 US 22 & SR 3, Deerfield Township. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve the meeting minutes of May 16, 2006 as presented. Motion carried unanimously.
Consent Agenda
Parks
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a Ford F-350 truck from 32 Ford at a price pf $25,000. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a Kubota ZTR mower at a price of $10,787. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a John Deere 1600 Turbo Series II mower at a price of $30,618.17. Motion carried unanimously.
Cemetery
After a discussion, the request to disinter was continued.
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to correct the hourly pay rate for Hayfaa Wadih effective June 4, 2006 to $18.76 per hour. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint Keith M. Clutter to the position of Parks & Recreation maintenance worker at an hourly rate of $13.56 contingent upon a satisfactory drug screening and background check. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to hire Tim Jones as a seasonal employee for Kingswood Golf Course at a starting rate of $9.00 per hour contingent upon successful completion of a pre-employment drug test and favorable background check. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to accept the resignation of Jay Yeranko from the Deerfield Township Fire Rescue Department and remove him from the Township roster effective March 25, 2006. Motion carried unanimously.
Reports
Fiscal Officer – Kristin Spiekerman
The fund status and appropriation status reports were presented in the meeting packets.
Executive Session
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss litigation. Motion carried unanimously.