July 5, 2006
Regular Meeting
Trustee Romano called the meeting to order at 5:39 p.m. Also present was Trustee Corey, Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director. Trustee Speidel was absent.
Trustee Corey led the Pledge of Allegiance.
Executive Session
A motion by Trustee Romano and second by Trustee Corey to enter executive session to talk about personnel issues. Motion carried.
Trustee Speidel arrived during executive session.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
Public Comment
Bebe Buchanan, 3975 Old Carriage Court, spoke about sign litter.
Fiscal Officer-Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve warrants #48394 through 48480. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve super blankets #20675-2, 20683-4, 20685-4, 20763-2 and purchase orders #10429-14, 10572 through 10581. Motion carried unanimously.
Board Action – New Business
Community Development
Lois McKnight, Community Development Director, presented Case #2006-317 Stage 3, Final Detailed Site Plan, Two Waterstone Place
Matt Packer, with Miller Valentine, spoke about the project.
A motion by Trustee Romano and second by Trustee Corey to approve Case #2006-317 Stage 3, Final Detailed Site Plan, Two Waterstone Place with thirteen (13) conditions as recommended by staff with a change in verbage to condition #13 to read, “Full screening of the dumpster pad is required including manual self-latching gates, if available, and a facade with materials to match the building.” On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
Hayfaa Wadih, Planning Analyst, presented Case #2006-302 Stage 3, Final Site Plan Review, Deerfield Village Square Phase 2.
Bob Garlock, with Bayer Becker, the design firm for the project, spoke to the Board. A discussion followed.
Phil Montanas, managing partner with Towne Properties, spoke by the request of Trustee Corey, regarding the marketing of the project.
A motion by Trustee Romano and second by Trustee Corey to approve Case #2006-302 Stage 3, Final Site Plan Review, Deerfield Village Square Phase 2 subject to the twenty (20) recommended conditions with changes to the following conditions. Condition 5- “Prior to issuance of a zoning certificate the landscape plan shall be revised along Wilkens Blvd. to be reviewed and approved by staff. Otherwise, all project landscaping shall substantially comply with the approved landscaping plan”. Condition 12 – “Prior to issuance of a zoning certificate, the Warren County Engineer and Deerfield Township Fire Rescue shall review the proposed alley width of 18′ exclusive of ribbon curbs”. Condition 14 – Remove wording “and Henderson and Bodwell”. Condition 15 – Remove wording “by Henderson and Bodwell”. On roll call: Trustee Romano – yes, Trustee Corey – yes, Trustee Speidel – no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to take a break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously
Hayfaa Wadih presented Stage 3 Final Site Plan Review, Kings Meadows Case No. 2006-255.
Trustee Romano asked for public comment on Case No. 2006-255. Cathy Seigla spoke about the project.
Trustee Romano closed the public hearing portion of Case No. 2006-255.
A motion by Trustee Corey and second by Trustee Speidel to approve Case No. 2006-255 Stage 3 Final Site Plan application for the subject property subject to the fifteen (15) recommended conditions in the revised staff recommendation dated July 5, 2006. Motion carried unanimously
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2006-47 A Resolution Establishing the Northgate Estates Lighting District, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to authorize Fiscal Officer Kristin Spiekerman to enter into a reimbursement agreement with the developers of the Northgate Estates Subdivision for reimbursement of fees associated with the Northgate Estates Lighting District. Motion carried unanimously.
Parks
A motion by Trustee Romano and second by Trustee Speidel to authorize Dan Evers, Township Administrator, to execute a contract with Applied Contracting Corporation for the construction of the Cottell Park restroom and dumpster enclosure at a cost of $85,000 for the restroom and $12,403 for the dumpster enclosure with a 10% contingency of $9,740 for a total of $107,143. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Speidel to adopt Resolution 2006-48 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Tall Timbers Court, Whispering Springs, Rosemont Lane, English Garden Way, Rosetree Place and Crimson Glory Place, Rosemont Subdivision, Deerfield Township, Ohio and Dispensing with the Second Reading.
A motion by Trustee Corey and second by Trustee Romano to approve a payment to Silver Hawke Construction in the amount of $259,078.35 from the 2003A TIF for the Wilkens Phase C Project. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Speidel to not request a hearing on the issuance of a liquor permit for Red Star Cincinnati, Inc. dba Red Star Tavern located in Deerfield Towne Center, 5045 Deerfield Boulevard, Deerfield Township. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to request a hearing on the issuance of a liquor permit from Select Hotels Group LLC dba Amerisuites located at 5070 Natorp Boulevard, Deerfield Township. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve the purchase of a new 2006 Ford F250 Explorer from Kings Ford, at a total cost of $19,607 and to authorize the Township Administrator to sign the purchase contract. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Speidel to approve with changes minutes from the May 25 work session and approve minutes as presented from the June 6 special meeting and June 6 regular session. Motion carried unanimously.
Consent Agenda
Fire
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of thirty (30) laryngoscope blades and handles from Boundtree Medical at a cost of $3,074 and authorize the Township Administrator to execute any necessary contract documents. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the attendance of Captain Brad Jenkins, Captain Dan Seiller and Lt. Don Trapp at the Ohio PSS Instructor Course hosted by Forest Park Fire Department, July – August, 2006 at a total cost of $750. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to place FF John Redford on a military leave of absence effective June 14, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to appoint William (Billy) Highfill to the position of roads maintenance worker at an hourly rate of $14.46 per hour plus PERS retirement pension pick-up and full insurance benefit coverage approximately thirty (30) days from his start date which will be determined upon Board approval of hiring. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to hire Bill Freeman as a temporary employee in the position of clubhouse assistant at Kingswood Golf Course at a rate of $12 per hour plus PERS retirement pension pickup contingent upon successful completion of a pre-employment drug test and favorable background check. His start date will be determined upon receipt of testing results. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of two additional laptops with docking stations for Joel Smiddy and Larry Weis from E-Technologies at a cost not to exceed $3,924. Motion carried unanimously.
Reports
Trustees
Trustee Speidel spoke regarding Wal-Mart and their reconfiguring of 1,800 stores, perhaps delaying Deerfield Township Wal-Mart Construction.
Trustee Romano requested presentations by Lt. Petrey and the Warren County Sheriff’s Office Crime Prevention Team on common sense measures regarding personal crime.
Law Director
Tom Swope discussed progress on an opinion regarding signage in right-of-ways. A discussion followed.
A motion by Trustee Romano and second by Trustee Corey to enter Executive Session to discuss collective bargaining, personnel and real estate. Motion carried unanimously.
End of tape and notes.