Trustee Romano called the meeting to order at 5:34 p.m. All members of the Board were present. Also present was Tom Swope, Law Director. The Fiscal Officer, Kristin Spiekerman and Dan Evers, Administrator, had notified the Board that they would be arriving later in the meeting.
A motion by Trustee Speidel and second by Trustee Corey to appoint Lois McKnight to take the minutes. Motion carried unanimously.
Executive Session
A motion by Trustee Romano and second by Trustee Speidel to enter executive session to discuss personnel appointments. Motion carried unanimously.
The Fiscal Officer, Kristin Spiekerman and Dan Evers entered the meeting at this time.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return the minutes taking responsibility to the Fiscal Officer, Kristin Spiekerman. Motion carried unanimously.
Presentation
Deputy John Burke, Commander of the Warren County Drug Task Force, gave an update on their activities.
Public Comment
Nick Mountjoy, 8809 Creekwood Lane, thanked the Board for purchasing the Kingswood Golf Course.
Melissa Snyder, 5647 Medallion Way, thanked the Board on the process taken to get public input on the Fleckenstein Park plans.
Ryan Willis, 6577 Dove Court, spoke about the township zoning code regarding accessory buildings.
Bob Doucette, 4247 Homestretch Lane, spoke about special assessments for Chestnut Hill subdivision.
Beth Woodhead, 4735 Medallion Way, spoke about special assessments for Chestnut Hills subdivision.
Lisa Huntsman, 3866 Breeders Cup Court, spoke about special assessments for Chestnut Hills subdivision.
Mike Louden, 4820 Classic Turn Lane, spoke about special assessments for Chestnut Hills subdivision.
Diana Halligan, 4071 Brookside Court, spoke about storm water.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Corey to approve Purchase Order Numbers 10465 through 10476. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve Warrants #47512 through 47547. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to approve a payment to Seasongood & Mayer, LLC in the amount of $1,125 for Remarketing Fees for the Tax Increment Revenue Notes, Series 2003-A to be paid from the 2003-A TIF fund. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to extend the contract between Deerfield Township and William M. Kramer through January 11, 2006 and to accept former Chief Kramer’s retirement on that same day. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Corey and second by Trustee Speidel to approve Resolution 2006-16 A Resolution Directing Payment of Township Expenses, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to take a five minute recess. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to return to regular session. Motion carried unanimously.
Board Action – New Business
Community Development
Lois McKnight, Planning Director, presented Case No. 2005-726, Stage 2 Site Plan Review for Life Time Fitness.
Jeff Melby, representing Life Time Fitness, spoke about the project.
Rick Young, Henderson & Bodwell, addressed the Simpson Creek watershed area of the project.
Trustee Romano opened the public portion of the hearing. There was no public comment. A motion by Trustee Romano and second by Trustee Speidel to close the public portion of the hearing. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to approve the Stage 2 Site Plans for Life Time Fitness located on Wilkens Boulevard subject to the seventeen (17) conditions recommended by the Zoning Commission with modification to the end of condition #5 as follows: “The applicant in conjunction with the Warren County Engineer’s Office shall consider to the maximum extent possible the City of Lebanon best means by practices regulations. The project shall comply with the Simpson Creek watershed model.” Adding condition #18: The building floor area of the Life Time Fitness building shall not exceed 128,500 square feet excluding any basement equipment area.
A motion by Trustee Speidel and second by Trustee Corey to amend Trustee Corey’s motion to amend condition #5 to replace the words “to the maximum extent possible” with the words “to a reasonable extent”. Motion carried unanimously.
(The final version of the remaining motion on the floor, reflecting the words replaced from the previous motion, was re-read and voted on as shown below.)
A motion by Trustee Corey and second by Trustee Speidel: to approve the Stage 2 Site Plans for Life Time Fitness located on Wilkens Boulevard subject to the seventeen (17) conditions recommended by the Zoning Commission with modification to the end of condition #5 as follows: “The applicant in conjunction with the Warren County Engineer’s Office shall consider to a reasonable extent possible the City of Lebanon’s best management practices. The project shall comply with the Simpson Creek watershed model.” Adding condition #18: The building floor area of the Life Time Fitness building shall not exceed 128,500 square feet excluding any basement equipment area. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to take a five minute break. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Lois McKnight presented Case No. 2005-722, Stage 2 and Stage 3 Detailed Plan Review, Lot No. 5 of Shoppes of Deerfield North.
Katie Bollmer, with CDS and representing the applicant, addressed the Board regarding the project.
Mark Bredemeier, KBA Architects, spoke about the project.
Bill Davin, Vandercar, spoke about the project.
A motion by Trustee Romano and second by Trustee Speidel to approve the combined Stage 2 and Stage 3 plans for a 9000SF multi-tenant building located in the Shoppes of Deerfield North with the eleven (11) conditions recommended by the Zoning Commission with modification to condition #10 as follows. The third sentence is struck and replace with the following: The tenant at the south and north end is permitted to place one wall sign on the south or north elevations respectively in lieu of the west elevation.” Motion carried unanimously.
Items Removed from the Consent Agenda
A motion by Trustee Romano and second by Trustee Corey to approve Inspector Curt Frazee to attend the Central Ohio Juvenile Firesetters Educator’s Conference on March 1, 2006 in Worthington, Ohio, at a cost of $80 with no additional accompanying travel/training expense reimbursement. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve FF Rick Waldbillig to attend the Ohio BTLS Conference on March 4 and 5, 2006 in Worthington, Ohio at a cost of $250 with an additional accompanying travel/training expense reimbursement not to exceed $125. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to approve FF Tim Dorsey to attend the Colerain Township Fire Behavior Class on March 25, 2006 at Cincinnati, Ohio at a cost of $40 with no additional travel expenses. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve FF Jason Todd and FF Kevin Wedding to attend the Hamilton County Fire School on April 8-9, 2006 at Cincinnati, Ohio at a cost of $358 with no additional travel expenses. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve FF Kevin Wedding to attend the Ohio Fire Academy Aerial Ladder Operations Class on April 10, 2006 in Reynoldsburg, Ohio at a cost of $35 with no additional accompanying travel/training expense reimbursement. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve FF Larry Bennett to attend the Ohio Fire Academy Incident Safety Officer Class on March 27-28, 2006 in Reynoldsburg, Ohio at a cost of $35 with an accompanying travel/training expense reimbursement not to exceed $100. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Jim Conroy, Curt Frazee, Jerry Gooden, Larry Bennett and John Hess attending the 2006 Fire Department Instructor’s Conference on April 24-29, 2006 in Indianapolis, Indiana at a cost of $1,820 with additional hotel and travel expenses not to exceed $3,100. On roll call: Trustee Corey-yes, Trustee Romano-no, Trustee Speidel-no. Motion failed.
A motion by Trustee Corey and second by Trustee Speidel to approve payment of $608 for lodging/meal expenses for Deputy Don McGlothlin to attend the National Crime Prevention Institute Class Crime Prevention through Environmental Design on April 3 through April 7, 2006. Motion carried unanimously.
Administration
A motion by Trustee Corey and second by Trustee Speidel to not request a public hearing on the liquor permit request for 5123-5263 Bowen Drive, Suite 500. Motion carried unanimously.
Public Relations
A motion by Trustee Corey and second by Trustee Speidel to authorize the Township Administrator to sign the contract with Engels Maps, Inc. at a cost not to exceed $12,900 for 5,000 maps. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Corey to approve the purchase of a new 2006 Ford F250 pickup through Kings Ford at a total cost of $22,278.50 which is $2,000 below the Ohio Cooperative Purchasing Program cost and authorizing the Township Administrator to sign the purchase contract. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to approve the purchase of two EMS compartments from Summer Brothers Fabricating for installation in Engines 56 and 58 for a total cost of $2,600. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Corey and second by Trustee Speidel to approve the minutes of the January 10, 2006 special meeting. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to approve the following training through the L-TAP Program for Jim Houston and Matt Pulfer, load securement, $40 per person; Deron O’Leary and Bill Wallace, trench safety, $40 per person. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve a pay rate adjustment for FF/EMT Wes Perry from $10.15 per hour to $10.90 per hour for Fire Apparatus Operator rating effective January 29, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to accept the resignation of FF/Paramedic Stan Strange from his career position, returning his employment status to part-time and granting him a six-month leave of absence effective February 7, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the updated job description and qualifications for the position of DTFR Captain. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the revised job description and qualifications for the position of DTFR Lieutenant. Motion carried unanimously.
Reports
Fiscal Officer
The Appropriation Status and Fund Status Reports were presented in the meeting packets.
A motion by Trustee Romano and second by Trustee Corey to adjourn the meeting at 11:25 p.m. Motion carried unanimously.