Trustee Corey called the meeting to order at 6:05 p.m. Trustee Speidel was present. The Fiscal Officer, Kristin Spiekerman, was absent with prior notice.
A motion by Trustee Speidel and second by Trustee Corey to appoint Linda Thompson to take minutes. Motion carried.
Executive Session
A motion by Trustee Speidel and second by Trustee Corey to enter executive session to discuss personnel interviews. Motion carried.
Trustee Romano arrived at this time and went into the executive session.
Dan Evers, Administrator and Tom Swope, Law Director, arrived at this time.
A motion by Trustee Romano and second by Trustee Speidel to return to regular session. Motion carried unanimously.
Ryan Roberts led the Pledge of Allegiance.
Presentation
Curt Frazee, Public Education Specialist for Deerfield Township Fire Department, presented a Certificate of Recognition on behalf of the Board to Ryan Roberts, 10 years old, who prevented a fire from destroying his grandparents’ home in January.
Public Comments
The following people spoke regarding Chestnut Hill assessments.
Beth Woodhead, 4735 Medallion Way
Carl Shurtleff, 4735 Medallion Way
Michele Nichols, 3896 Breeders Cup Court
Audrey Doucette, 4742 Homestretch Lane
Jim DeLucca, 4691 Homestretch Lane
Bill Coffey, 3480 Ketch Court, spoke about Landen Lake
A motion by Trustee Romano and second by Trustee Speidel to take a five minute recess. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to return to regular session. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to approve Purchase Orders #10477 through 10488 and Super Blankets #20750 and 20751. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants #47548 through 47642. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2006-17 A Resolution Directing Payment of Township Expenses, Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to approve Resolution 2006-18 A Resolution Amending Appropriations, Dispensing with the Second Reading and Declaring An Emergency. Motion carried unanimously.
Board Action – Unfinished Business
Fire Department
A motion by Trustee Romano and second by Trustee Corey to approve the attendance of Jim Conroy, Curt Frazee, Jerry Gooden, Larry Bennett, John Hess, Jay Yeranko and Mike Carey at the 2006 Fire Department Instructor’s Conference on April 24-29, 2006 in Indianapolis, Indiana, at a cost of $2,480 with additional hotel and travel expenses not to exceed $3,100. On roll call: Trustee Romano-yes, Trustee Corey-yes, Trustee Speidel-no. Motion carried.
Board Action – New Business
Community Development
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a new 2006 Ford Explorer from Kings Ford at a total cost of $19,882.25 which is equal to the Ohio Cooperative Purchasing Program cost and authorizing the Township Administrator to sign the purchase contract. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Corey to enter into a College Tuition Agreement between Deerfield Township and Battalion Chief Jerry Gooden for the purpose of pursuing his Associate and Bachelor’s Degree in Fire Science and to authorize the Township Administrator to execute the College Tuition Agreement. On roll call: Trustee Corey-yes, Trustee Romano-yes, Trustee Speidel-no. Motion carried.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of two additional vehicles, a 2006 Ford Explorer and a 2006 Ford Expedition from Kings Ford at a cost of $43,188.50. Motion carried unanimously.
Public Works
A motion by Trustee Romano and second by Trustee Corey to approve Resolution 2006-19 A Resolution Setting Speed Limits in Greenfield Place, Sections 1, 2, 3 and 5 and on Hunt Club Drive in Hunters Green, Section 6, Deerfield Township and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve the purchase of a new 621 DXT front end loader with pallet forks and boom attachment from Southeastern Equipment Company for a not to exceed price of $100,700 with trade-in. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to accept the bids for the Wilkens Phase C project and award the bid to Okind Inc. dba Silverhawk Construction in the amount of $2,034,950.56. Funding will be through TIF accounts and authorize the Township Administrator to sign the required documents. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Corey to adopt the revised job description for the position of Public Relations Director and approve a corresponding change in the pay rate of Fran Klatte to $19.64 per hour and a change to exempt status effective February 12, 2006. Motion carried unanimously.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Romano and second by Trustee Speidel to open The Woods of Landen Lighting District for public hearing. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to continue The Woods of Landen Lighting District public hearing until further notice. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to open the Rosemont Lighting District public hearing. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to continue the Rosemont Lighting District public hearing until further notice. Motion carried unanimously.
Administration
A discussion ensued regarding agenda item, Warren County Regional Planning Commission appointment of representatives. It was tabled to the next Trustee meeting.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Corey to approve as presented the minutes of January 17 regular session, January 23 special meeting, January 27 work session, February 3 emergency meeting and February 3 emergency meeting. Minutes for January 31 emergency meeting approved with a correction. Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Speidel to approve the following training. Jim Houston-maintenance & repair local roads, April 17, 2006, $65 and asphalt pavement presentation, June 8, 2006, $65; Joel Smiddy-traffic signs and pavement marking, May 3, 2006, $65 and construction inspection, April 18, 2006, $65. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve OIC rate of $10.25 per hour for Fire Department part-time FF/EMT’s Andy Burwinkel, Craig Colburn, Steve Richey and Dan Thatcher; OIC rate of $11.65 for FF/EMT Wes Perry; OIC rate of $11.75 per hour for FF/Paramedic Dan Scheffler and OIC rate of $14.33 per hour for FF/Paramedic Patrick Strausbaugh effective February 12, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to accept the resignation of part-time Firefighter/EMT Mike Castor and remove him from the Township roster effective February 21, 2006. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to adjourn at 8:55 p.m. Motion carried unanimously.