July 17, 2007
Regular Meeting
Trustee Corey called the meeting to order. All members of the Board were present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Executive Session
A motion by Trustee Corey and second by Trustee Speidel to enter executive session to discuss pending litigation and personnel. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
Trustee Romano led the Pledge of Allegiance.
Public Comment
Trustee Corey read a letter from a resident praising the fire department after they experienced a house fire.
Fiscal Officer
A motion by Trustee Romano and second by Trustee Speidel to approve Warrants #50678 through #50743. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Purchase Orders #10856, 10858, 10859, 10862 and 10863. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to authorize the Fiscal Officer to pay Mason City School District in the amount of $850,579.03 from the appropriate fund as determined by the Fiscal Officer representative of the first half 2007 TIF reimbursement. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to approve a TIF payment of $1,404.68 to Seasongood and Mayer LLC from the General Reserve Fund. Motion carried unanimously.
Richard Hadden, Seasongood & Mayer, presented the background for the debt refinancing of General Obligation Debt to Fixed Debt and Refunding of the 2003-A and 2003-B to fixed rate debt.
A motion by Trustee Speidel and second by Trustee Romano to approve Resolution 2007-45 A Resolution Authorizing the Issuance and Sale of Not to Exceed $6,000.000 Various Purpose Bonds, Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve Resolution 2007-46 A Resolution Authorizing the Issuance of Not to Exceed $9,000,000 Tax Increment Revenue Refunding Notes of the Township of Deerfield; Providing for the Pledge of Revenues for the Payment of Such Notes; Authorizing a Sixth Supplemental Trust Agreement Appropriate For the Protection and Disposition of Such Revenues and to Further Secure Such Notes; Authorizing Other Necessary and Appropriate Documents; and Authorizing Other Actions in Connection With the Issuance of Such Notes and Declaring an Emergency. Motion carried unanimously.
Board Action – New Business
Public Works
Eric Reiners, Project Manager, presented Kings Mills Infrastructure Project-Phase II Engineering Proposal.
A motion by Trustee Speidel and second by Trustee Corey to adopt the Administration’s recommendation to accept the Phase II Engineering Proposal for the Kings Mills Infrastructure Project provided by ME Companies in the amount of $108,100 plus a contingency of $11,900 and authorize the Township Administrator to sign any applicable documents. On roll call: Trustee Corey-yes, Trustee Speidel-yes, Trustee Romano-no. Motion carried.
A motion by Trustee Romano and second by Trustee Corey to take a five minute break. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to return to regular session. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Speidel to set the speed limit at 25mph in the Cherry Brook Subdivision Section One and approve Resolution 2007-47 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Certain Streets in the Cherry Brook Subdivision, Deerfield Township, Ohio and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Speidel to approve a TIF payment of $135.39 to EMH&T to be paid from the General Reserve TIF Fund. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Romano to approve payment to SilverHawke Construction in the amount of $19,947.41, paid from the TIF General Reserve Fund. Motion carried unanimously.
Community Development
A motion by Trustee Romano and second by Trustee Corey to approve the appointment of Hayfaa Wadih as alternate to Lois McKnight on the Warren County Regional Planning Commission effective immediately. Motion carried unanimously.
Human Resources
A motion by Trustee Romano and second by Trustee Corey to approve the attendance of Captain Craig Donaldson at the Firehouse Exposition and Conference on July 24 through July 28, 2007 in Baltimore Md. at a cost of $520, hotel reservations at a cost of $436 and travel/meal reimbursement not to exceed $600 total. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to approve the attendance of mechanic John Hess at the OAEVT Maintenance Symposium on September 24 through September 28, 2007 in Columbus Ohio at a cost of $400, hotel reservations at a cost of $69 and travel/meal reimbursement not to exceed $200 total. Motion carried unanimously.
Administration
A motion by Trustee Romano and second by Trustee Corey to approve the purchase of a 2008 Ford Crown Victoria police cruiser from King’s Ford for a total cost of $20,703.50. Motion carried unanimously.
A motion by Trustee Speidel and second by Trustee Corey to approve the renewal of the OTARMA Insurance Package for $6,000,000 coverage at a cost of $92,006 and authorize the Township Administrator to execute all documents necessary to effect the renewal. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Corey to approve the February 20 and May 1, 2007 meeting minutes as presented. Motion carried unanimously.
Consent Agenda
Fire Department
A motion by Trustee Corey and second by Trustee Romano to approve the unanimously. agreement with Ferrellgas to provide up to 5,000 gallons of propane as necessary at a cost of $1.759 per gallon up to $8,850. Motion carried
Reports
Fiscal Officer-Kristin Spiekerman
The financial reports were presented in the meeting packets.
Trustees
Trustee Corey reported on the Storm Water Board.
Administrator
Dan Evers spoke about features on the Township web site.
A motion by Trustee Corey and second by Trustee Romano to adjourn the meeting at 8:50 p.m. Motion carried unanimously.
______________________________ ______________________________
Dan Corey, President Kristin Spiekerman, Fiscal Officer