Regular Meeting
February 5, 2008
Trustee Corey called the meeting to order at 6:46 p.m. Trustee Romano and Trustee Patterson was present. Also present were Kristin Spiekerman, the Fiscal Officer, Dan Evers, Administrator and Tom Swope, Law Director.
Trustee Romano led the Pledge of Allegiance.
Presentations
Lt. Brian Tinch presented the Warren County Sheriff’s Office 2007 Annual Report.
Public Comments,
Bruce Chapman, 3400 N. Mason Montgomery Road, talked about erosion on his property.
Fiscal Officer – Kristin Spiekerman
A motion by Trustee Patterson and second by Trustee Romano to approve Resolution 2008-06 A Resolution Directing Payment of Township Expenses Dispensing with the Second Reading and Declaring an Emergency. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Purchase Orders numbered 08-11016-2, 08-11058 and 08-11059. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Warrants numbered 51962 through 52021. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve a payment to The Bank of New York in the amount of $3,000 for 2007 TIF Paying Agent Fees to be paid from the TIF General Reserve Fund. Motion carried unanimously.
Board Action – New Business
Community Development
A motion by Trustee Romano and second by Trustee Corey to appoint John Richardson to serve on the Zoning Commission for a five year term ending March 31, 2013 or until his replacement is appointed. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to appoint Greg Porta to serve on the Board of Zoning Appeals for a five year term ending December 31, 2012 or until his replacement is appointed. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to appoint Bill Lantry to serve as alternate to the Board of Zoning Appeals for a five year term ending December 31, 2012 or until his replacement is appointed. Motion carried unanimously.
Hayfaa Wadih, Urban Planning Analyst, presented Case No. 2007-543 Stage 2 Preliminary Site Plan Review and Stage 3 Final Detailed Plan.
Allen Messer, with CDS Associates and representing the applicant, spoke about the request.
A motion by Trustee Patterson and second by Trustee Corey to approve Case No. 2007-543 Stage 2 Preliminary Site Plan application for the subject property subject to the fourteen (14) conditions as recommended by the Zoning Commission. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve Case No. 2007-543 Stage 3 Final Detailed Plan application for the subject property subject to thirteen (13) conditions as recommended in the Staff Report. Motion carried unanimously.
Hayfaa Wadih presented Case No. 2007-427 Stage 1 Map Amendment from R-SF to N-B PUD.
Tim Hensley, T & G Hensley (developer), addressed the Board.
Jose Casterjon, landscape architect with McGill Smith Punshon, addressed the Board.
Lois McKnight, Planning and Development Director, answered the Board’s questions.
Trustee Corey asked for comment in favor of the request and there were none. He asked for comments against the request.
Ted Chow, 8678 Hampton Bay Place, spoke to the Board.
Wendy Johnson, Deerfield Towne Center Property Manager, asked the Board to clarify a drive-thru.
Trustee Corey closed the public portion of the hearing.
A motion by Trustee Corey and second by Trustee Romano to take a five minute recess. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Patterson to enter executive session to discuss threatened litigation. Motion carried unanimously.
A motion by Trustee Corey and second by Trustee Romano to return to regular session. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve Case No. 2007-427 Stage 1 Zone Change application for the subject property as recommended by the Zoning Commission. Motion carried unanimously.
Public Works
A motion by Trustee Patterson and second by Trustee Romano to set the speed limit at 25mph in Sections 1, 2 and 3 of the Ashmont Subdivision and approve Resolution #2008-07 A Resolution Accepting Public Streets for Maintenance and Setting Speed Limits on Certain Streets in the Ashmont Subdivision, Deerfield Township, Ohio and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Patterson to approve the purchase of two International vehicles per the attached specs. Motion carried unanimously.
Fiscal Office – Kristin Spiekerman
A motion by Trustee Corey and second by Trustee Romano to approve the TIF payment of $2,839.89 to Image Master from the TIF General Reserve Fund. Motion carried unanimously.
Administration
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution #2008-08 A Resolution Authorizing the Township Administrator to Execute an Agreement with Thomas A Swope and Frost Brown Todd LLC for Legal Services Pertaining to the Position of Law Director and Declaring an Emergency and Dispensing with the Second Reading. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Romano to approve Resolution 2008-09 A Resolution Authorizing the Procedures Described in Divisions (C) and (D) of Ohio Revised Code Section 3929.86 and Dispensing with the Second Reading. Motion carried unanimously.
Dan Evers spoke about an agreement with Poggemeyer Design Group brought before the Board and the pre-application for the State of Ohio Jobs Ready Sites Program.
Michael Rakes, a resident, spoke about the former Kingswood Golf Course property.
A motion by Trustee Patterson and second by Trustee Romano to authorize the Township Administrator to execute an agreement with Poggemeyer Design Group for the preparation of a pre-application for the State of Ohio Jobs Ready Sites Program per the attached proposal. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to approve Resolution 2008-10 A Resolution Providing For and Authorizing the Reimbursement of Letter of Credit Fees to Terra Firma Associates for the Period of Time, October 4, 2007 through December 30, 2007 and Dispensing with the Second Reading. Motion carried unanimously.
Fire Department
A motion by Trustee Romano and second by Trustee Corey to authorize the Fire Department to proceed with an application for 2008-2009 EMS Board Grant Funding. Motion carried unanimously.
A motion by Trustee Patterson and second by Trustee Corey to authorize the Township Administrator to execute an agreement with Freeze Underground Contractors for the demolition of the training tower located behind Station 56. Motion carried unanimously.
Approval of Minutes
A motion by Trustee Romano and second by Trustee Corey to approve the January 2, 2008 regular meeting minutes and the consent agenda as presented.
Motion carried unanimously.
Consent Agenda
Human Resources
A motion by Trustee Romano and second by Trustee Corey to approve Peggy Monjar’s attendance at the National Public Employer Labor Relations Association Annual Conference in Clearwater, FL from April 13 through April 17, 2008 at a cost of $1,550 plus meals and incidentals. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve the attendance of Inspector Frazee at the training classes listed in the Action Agenda Item. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Larry Weis to attend a Traffic Study Workshop on March 7, 2008. Motion carried unanimously.
A motion by Trustee Romano and second by Trustee Corey to approve Russ Creager’s 2008 pay rate at $16.58 per hour and his pay adjustment for Pay Period #2 of $121.91. Motion carried unanimously.
Reports
A motion by Trustee Corey and second by Trustee Patterson to require Township Employees and Elected Officials maintain all records (with the exception of personal e-mails and advertising material) until the Township adopts a retention schedule. Motion carried unanimously.
Executive Session
A motion by Trustee Corey and second by Trustee Romano to enter executive session to discuss personnel evaluation and sale of real estate. Motion carried unanimously.
____________________________ ________________________________
Dan Corey, President Kristin Spiekerman, Fiscal Officer